Difference between revisions of "COVID-19 & Remote File Submissions"

From Idea Shop Wiki
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<div class="alert alert-danger" role="alert" style="font-weight:bold; font-size: 2em; text-align:center">This policy is subject to change at any time without notice.</div>
 
<div class="alert alert-danger" role="alert" style="font-weight:bold; font-size: 2em; text-align:center">This policy is subject to change at any time without notice.</div>
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*'''July 27th TL;DR :''' For Fall 2020 the '''Grainger Maker Space - closed''' to in-person use; remote file submissions only. '''Duchossois Idea Shop Assembly Area - open''' to in-person use by appointment only. Safety training for the Assembly Area for new users will be online.
 
*'''July 6th, 2020 TL;DR : '''The Idea Shop will continue to accept remote file submissions as outlined on this page, but is not able to reopen for in person use at this time. We anticipate this will remain the case for the remainder of Summer semester. Determinations on Fall semester operations are dependent on FY'21 budgets and staffing. At this time it is expected that the Idea Shop will continue to offer remote file submissions for the Fall semester. Updates to the Idea Shop COVID policy will be posted to this page.
 
*'''July 6th, 2020 TL;DR : '''The Idea Shop will continue to accept remote file submissions as outlined on this page, but is not able to reopen for in person use at this time. We anticipate this will remain the case for the remainder of Summer semester. Determinations on Fall semester operations are dependent on FY'21 budgets and staffing. At this time it is expected that the Idea Shop will continue to offer remote file submissions for the Fall semester. Updates to the Idea Shop COVID policy will be posted to this page.
 
*'''June 3rd, 2020 TL;DR : '''In light of Illinois Tech’s steps to mitigate the effect of the pandemic, the Idea Shop reopening plan currently is as follows: At this time there are no plans to reopen either the Grainger Maker Space or the Duchossois Idea Shop (Assembly Area) to our users. As long as Chicago remains in recovery phase 3, Idea Shop will accept remote file submissions only for active classes, research groups, and to help to prepare the university for the fall semester. As with other service model shops on campus, fees for labor and materials may be assessed. Updates to the Idea Shop COVID policy will be posted to this page.
 
*'''June 3rd, 2020 TL;DR : '''In light of Illinois Tech’s steps to mitigate the effect of the pandemic, the Idea Shop reopening plan currently is as follows: At this time there are no plans to reopen either the Grainger Maker Space or the Duchossois Idea Shop (Assembly Area) to our users. As long as Chicago remains in recovery phase 3, Idea Shop will accept remote file submissions only for active classes, research groups, and to help to prepare the university for the fall semester. As with other service model shops on campus, fees for labor and materials may be assessed. Updates to the Idea Shop COVID policy will be posted to this page.
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===Is the Idea Shop closed?===
 
===Is the Idea Shop closed?===
'''As of {{CURRENTMONTHNAME}} {{CURRENTDAY}}, {{CURRENTYEAR}} the Grainger Maker Space and Duchossois Idea Shop (Assembly Area) remain closed to in person use.''' The Idea Shop will offer the prototyping services of its staff to academic classes, research groups, and the Illinois Tech COVID-19 response in the form of '''remote file submissions'''. All relevant information can be found on this page.
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'''As of {{CURRENTMONTHNAME}} {{CURRENTDAY}}, {{CURRENTYEAR}} the Grainger Maker Space will remain closed to in-person use for the Fall 2020 semester.''' However, the Idea Shop will offer prototyping services via remote file submissions to academic classes, research groups, and the Illinois Tech COVID-19 response.
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Beginning August 24th, 2020 the Assembly Area will be open to in-person use by appointment only. All additional relevant information can be found on this page.
  
 
===Why is the Idea Shop not allowing in person use?===  
 
===Why is the Idea Shop not allowing in person use?===  
Based on the current recommendations of public health organizations and currently Illinois Tech measures to mitigate the impact of the pandemic, it is not possible to safely allow the Idea Shop's large user base to access the shop spaces and keep a low probability of disease transmission. When making these decisions we have consulted the COVID-19 shop policies and experiences of shops in many other universities. Fundamental concerns include lack of staffing, the large collection of shared equipment, the inability to maintain adequate social distancing, and preventing large gatherings of individuals. We will re-evaluate our policy as the more information / recommendations become available from the public health community and Illinois Tech administration. The current hope is that we can reopen in some capacity to in-person users for the fall semester.
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Based on the current recommendations of public health organizations and Illinois Tech, it is not possible to safely allow the Idea Shop's large user base to access the Maker Space and keep a low probability of disease transmission. When making these decisions we have consulted the COVID-19 shop policies and experiences of shops in many other universities. Fundamental concerns include lack of staffing, the large collection of shared equipment, the inability to maintain adequate social distancing, and preventing large gatherings of individuals. We will re-evaluate our policy as more information / recommendations become available from the public health community and Illinois Tech administration.
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===Do I need to take another safety training for the Assembly Area for Fall 2020?===
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If you currently have a valid safety training for the Assembly Area you do not need to take the online safety training quizzes. However you must watch the new safety training video, as it contains new COVID-specific information The link will be posted here before the beginning of the Fall semester.
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===What remote prototyping services are available from the Idea Shop?===
 
===What remote prototyping services are available from the Idea Shop?===

Revision as of 13:21, 29 July 2020

  • July 27th TL;DR : For Fall 2020 the Grainger Maker Space - closed to in-person use; remote file submissions only. Duchossois Idea Shop Assembly Area - open to in-person use by appointment only. Safety training for the Assembly Area for new users will be online.
  • July 6th, 2020 TL;DR : The Idea Shop will continue to accept remote file submissions as outlined on this page, but is not able to reopen for in person use at this time. We anticipate this will remain the case for the remainder of Summer semester. Determinations on Fall semester operations are dependent on FY'21 budgets and staffing. At this time it is expected that the Idea Shop will continue to offer remote file submissions for the Fall semester. Updates to the Idea Shop COVID policy will be posted to this page.
  • June 3rd, 2020 TL;DR : In light of Illinois Tech’s steps to mitigate the effect of the pandemic, the Idea Shop reopening plan currently is as follows: At this time there are no plans to reopen either the Grainger Maker Space or the Duchossois Idea Shop (Assembly Area) to our users. As long as Chicago remains in recovery phase 3, Idea Shop will accept remote file submissions only for active classes, research groups, and to help to prepare the university for the fall semester. As with other service model shops on campus, fees for labor and materials may be assessed. Updates to the Idea Shop COVID policy will be posted to this page.
  • March 20th, 2020 TL;DR : The Idea Shop will remain completely closed during the Illinois "stay at home" order. Information regarding updated Idea Shop policies will be posted here once the order is lifted.
  • March 13th, 2020 TL;DR : With the university’s decision to move classes to an online format the Idea Shop will be changing policies and managing access. We have set up a system for students to remotely submit their prototyping needs for processing by Idea Shop staff. We are offering a number of remote services to students to assist with academic projects. Prototyping services through the Idea Shop may require more processing time than usual. Please contact us as soon as possible to discuss your needs with our staff and receive an estimated pickup date.

NEED TO KNOW: The Idea Shop COVID-19 Starter Pack


Is the Idea Shop closed?

As of October 20, 2020 the Grainger Maker Space will remain closed to in-person use for the Fall 2020 semester. However, the Idea Shop will offer prototyping services via remote file submissions to academic classes, research groups, and the Illinois Tech COVID-19 response.

Beginning August 24th, 2020 the Assembly Area will be open to in-person use by appointment only. All additional relevant information can be found on this page.

Why is the Idea Shop not allowing in person use?

Based on the current recommendations of public health organizations and Illinois Tech, it is not possible to safely allow the Idea Shop's large user base to access the Maker Space and keep a low probability of disease transmission. When making these decisions we have consulted the COVID-19 shop policies and experiences of shops in many other universities. Fundamental concerns include lack of staffing, the large collection of shared equipment, the inability to maintain adequate social distancing, and preventing large gatherings of individuals. We will re-evaluate our policy as more information / recommendations become available from the public health community and Illinois Tech administration.

Do I need to take another safety training for the Assembly Area for Fall 2020?

If you currently have a valid safety training for the Assembly Area you do not need to take the online safety training quizzes. However you must watch the new safety training video, as it contains new COVID-specific information The link will be posted here before the beginning of the Fall semester.


What remote prototyping services are available from the Idea Shop?

Below are the currently available remote prototyping services being offered by the Idea Shop:


User Priorities


Students

IPRO Students

If you are currently enrolled in an IPRO class, you may submit work / files to for all services listed below.

Non-IPRO Students

If you are not currently enrolled in an IPRO class, you may only submit files for services not provided by your academic department. Remote file acceptance under this category is lower priority compared to IPRO students and acceptance / completion is subject to availability of staff.

Staff / Faculty / Illinois Tech Research Groups

Faculty involved with time sensitive research projects may contact the Idea Shop with their inquires. You will be informed via email if your job has been accepted for processing and given a rough time estimate. An additional fee may be assessed to cover labor costs.

All other individuals will be required to wait until the Idea Shop is once again accessible in person.

If you have questions on whether the Idea Shop is able to assist you via remote file submissions please reach out to us via email.

Project Consultation


Due to limited shop access, we will now offer online consultations to advise students on projects. You can contact us by email (most reliable) or give us a call.

  • Idea Shop email: ideashop[at]iit[dot]edu
  • Idea Shop phone number: (312)567-3095

Remote File Submissions

3D Prints


Submission

Email ideashop[at]iit.edu with your attached STL or VRML file. For each attached file include the following information:

  • Class number / name
  • Student name
  • Filename
  • Which printer you would like to use. Info on Idea Shop printers can be found here: 3D Printers
  • Color / Material (if applicable for the desired printer).
  • The file dimensions and units.

Example:

IPRO 497-123
John Doe
Test.stl (attached)
uPrint Plus
Black ABS Plastic
25mm x 50mm x 100mm (X, Y, Z)

Arch 436
John Doe
Arch-436.stl (attached)
zPrinter 450
White
2.5in x 5.0in x 10.0in (X, Y, Z)

Arch 436
John Doe
Arch-436-color.vrml (attached)
zPrinter 450
Color
25mm x 50mm x 100mm (X, Y, Z)

Processing

Main Article : Processing 3D Files

Upon receipt of your email Idea Shop staff will review your files in Autodesk NetFabb. If your file does not qualify as a good STL as explained here, the staff will inform you that your part will not be printed and you will not be charged. Reviewing the Fixing STLs page before sending your file will reduce its processing time.

Wall Thickness

Each 3D printer has a recommended minimum wall thickness. To pass a NetFabb wall thickness test your part must be less than 5 percent of surface area below the minimum thickness threshold. The minimum wall thickness for:

  • uPrint - 1 mm
  • Form2 - 1 mm
  • Objet Eden - 0.6 mm
  • zPrint - 2mm

If your part fails the wall thickness tests, but you would still like to process and print the part, you must submit a consent statement including your name, class number / name, total cost, knowledge of potential failure and A-number.

Example:

I, John Doe A12345678, understand that the part that I wish to print for my class IPRO 497-XXX fails to meet minimum 1 mm wall thickness requirements for the uPrint machine. Having this in mind, I still wish to print the part as is and will accept the full cost of the part ($$$) regardless of whether it successfully prints or not.

Payment

If your class / research project has a budget approved by the Idea Shop Lab Manager you will need to send a consent statement including the total cost, your name, class number / name, and A Number.

For all other scenarios you will be asked to pay via the Idea Shop Touchnet credit card store. From the home page select 3D Printing and input the total number of cubic centimeters or grams for your part(s). Once payment is complete you must forward your receipt to ideashop[at]iit.edu. Your part will not be added to the queue until we have received your receipt.

https://secure.touchnet.com/C20090_ustores/web/classic/store_main.jsp?STOREID=9&SINGLESTORE=true

Printing

Once payment is complete your part will be added to the queue. You will received further communication via email when your part is ready.

Laser Cuts


Submission

  1. First, download the AutoCAD laser bed template: Epilog Laser Template
  2. Create or import your geometry into the template. Make sure to move your lines to the appropriate layers. Save your file as a DWG.
    Layer Meanings:
    • Red - Raster will lightely etch on the surface of the material.
    • Yellow - Cut First will cut all of these lines before moving on to any other lines
    • Pink - Cut Last will cut all of these lines after all of the other lines have been completed
    • Green - Score Shallow will only cut 25% of the way through the material
    • Blue - Score Deep will only cut 50% of the way through the material
  3. Send an email to ideashop[at]iit.edu with your DWG file and include the following information for each file:
    • Class number / name
    • Student Name
    • Filename
    • Material / Thickness / Color

Example:

IPRO 497-123
John Doe
Test.dwg (attached)
Acrylic 1/8" Blue

Processing

Upon receipt of your email Idea Shop staff will review your files in AutoCAD. If your file does not qualify as a good DWG, the staff will inform you that your part will not be cut. A good DWG should have all of the layers appropriately selected and all geometries placed within the cutting templates.

Payment

If your class / research project has a budget approved by the Idea Shop Lab Manager you will need to send a consent statement including the total cost, your name, class number / name, and A Number.

CNC


Submission

Email ideashop[at]iit.edu with your attached Rhino 5 or STEP file. Note: We are only accepting remote submissions for the Roland 4-Axis CNC. For each attached file include the following information:

  • Class number / name
  • Student name
  • Filename.3dm (Must be Rhino 5)
  • The file dimensions and units.
  • Stock material type and dimensions with units.

Example:

IPRO 497-123
John Doe
Test.3dm (attached)
8"x8"x1.5" file size (X,Y,Z)
XPS Foam, 10"x10"x2" material size (X, Y, Z)

Processing & Cutting

Idea Shop staff will complete the tool pathing for your geometry and contact you via email with any questions. After tool pathing is complete the Idea Shop staff will email you with an estimated completion date when you can come pick up your parts.

Payment

You can choose to buy your material from us, or drop off your own material.

If you choose to buy your material from us, we will send you an invoice with the total material cost. You must submit payment before we can get started on your project. To pay:

  • If your class / research project has a budget approved by the Idea Shop Lab Manager you will need to email us a consent statement including the total cost, your name, class number / name, and A Number.
  • If paying by credit card, you can submit payment via the Idea Shop Touchnet credit card store. Once payment is complete you must forward your receipt to ideashop[at]iit.edu. Your project will not be added to the queue until we have received your receipt.


https://secure.touchnet.com/C20090_ustores/web/classic/store_main.jsp?STOREID=9&SINGLESTORE=true


General Woodshop / Fabrication


Submission

For general shop work, we can do much of the fabrication for you. We will cut, drill, bend, machine, etc. parts for you (things that require shop equipment), but we will leave much of the final assembly up to you.

Email ideashop[at]iit.edu with your plans. Leave us a good number to reach you, as we will follow up with a phone call in order to make sure we fully understand what we will need to do for you.

For your project submission, include the following information:

  • Class number / name
  • Student name
  • An overall fabrication list/project overview
  • A detailed sketch for each component

Example:

IPRO 497-123
John Doe
Project_overview.doc (attached)
Sketch_1.pdf, Sketch_2.PDF (attached)

Included with your sketches, please include a detailed description, including:

  • Specifications for each modification (e.g., hole diameter, spacing, angle, etc.)
  • Quantity needed
  • Finished dimensions of each component
  • The more details you can provide us, the better!


Once we've spoken with you about your needs, Idea Shop staff will email you with an estimated completion date when you can come pick up your parts.

Payment

You can choose to buy your material from us, or drop off your own material.

If you choose to buy your material from us, we will send you an invoice with the total material cost. You must submit payment before we can get started on your project. To pay:

  • If your class / research project has a budget approved by the Idea Shop Lab Manager you will need to email us a consent statement including the total cost, your name, class number / name, and A Number.
  • If paying by credit card, you can submit payment via the Idea Shop Touchnet credit card store. Once payment is complete you must forward your receipt to ideashop[at]iit.edu. Your project will not be added to the queue until we have received your receipt.


https://secure.touchnet.com/C20090_ustores/web/classic/store_main.jsp?STOREID=9&SINGLESTORE=true

Part Pick-Up


You will be contacted via email once your part is completed. Part pick-up times are at the discretion and availability of the Idea Shop/IPRO staff.

Contactless pick-up of remote file submissions are preferred. Details will be confirmed via email.

For in person pickup:

  • You must have your IIT Hawkcard.
  • If another individual is picking up your job you must identify that person for alternate pick-up via email. This individual must bring their IIT Hawkcard for pick-up.

COVID-19 Email Communications

Log of Emails from the Idea Shop regarding COVID-19 measures: